Wix Inventory Management 101: Everything You Need to Know in 2025

Wix inventory management is a crucial aspect of maintaining a well-organized and smoothly running online store. With the right setup, it helps you stay on top of what’s in stock, avoid overselling, and ensure your customers always see accurate product availability.

To help you make the best out of these features, we prepared a Wix inventory management guide. In this article, we will walk you through how to track inventory on Wix step by step so you can make the most out of your store:

• Step 1: Open the Inventory dashboard;
• Step 2: Enable stock tracking toggle;
• Step 3: Update the inventory level;
• Step 4: Decide what triggers for inventory levels to update;
• Step 5: View Wix inventory reports;
• Step 6: Manage inventory for multi-location (optional).

Not gonna let you wait any longer, let’s get started!

Overview of Wix Inventory Management

For Wix merchants, product inventory management involves maintaining accurate stock levels and keeping your storefront up to date. It ensures customers only see and buy what’s actually available, with real-time updates as orders come in or inventory changes.

This might sound simple, but poor Wix inventory management is one of the most common and costly challenges for online sellers. Overselling can lead to cancelled orders and unhappy customers. Forgetting to restock can mean missed sales. And having no clear system makes it harder to plan ahead or scale your business. Without proper control over inventory, even the best products can fail to deliver a good customer experience.

To manage your stock and inventory exclusively with Wix, you’ll need to use the Wix Stores app. This is Wix’s official eCommerce solution, and it’s completely free to install from the Wix App Market.

After installing, your Wix inventory dashboard will be provided with all the following features to help you simplify the management process:

• Track stock automatically: your inventory updates in real time as sales happen.
• Set up product variants: like different sizes or colors, with individual stock counts and SKUs.
• Get low-stock alerts: so you know when it’s time to reorder.
• Decide how to handle sold-out items: hide them, show them as unavailable, or allow backorders.
• Make bulk updates: edit multiple products at once or upload a CSV file.
• View inventory reports: track what’s selling, what needs restocking, and how your stock is performing overall.

How to Manage Your Wix Inventory Effectively?

After exploring what Wix inventory management offers, it’s time to learn how to use those features through the Wix Stores app. In the sections below, we’ll guide you through how to carry out each of these tasks, so you can manage your inventory efficiently and keep your store running smoothly.

Step 1: Open the Inventory dashboard

Go to your Wix site’s dashboard. From the left-hand menu, go to Catalog > Store Products > Inventory. This is where you can view all your products and their current stock levels in one place. You’ll use this dashboard to make updates, track stock, and set alerts.

Step 2: Enable Wix stock tracking toggle

Wix Stores gives you two flexible ways to manage inventory, and you can choose the method that works best for your business. You don’t have to stick to just one across your store; you can use different methods for different products.

Option 1: Mark products as “In stock” or “Out of stock”

If you prefer a simpler way to manage your products, Wix also allows you to control inventory manually by marking items as either “In Stock” or “Out of Stock.” In this method, you don’t track exact quantities; instead, you decide and update whether a product is available whenever needed.

Thus, we only recommend this option for those businesses with a limited number of products, or for merchants who don’t require detailed stock tracking.

To manage inventory this way:

• Leave the “Track inventory” toggle turned off when creating or editing a product. This disables quantity-based tracking.
• Set the product or variant status manually by marking it as either “In Stock” or “Out of Stock,” depending on availability.

• Update the status as needed. For example, after selling out or restocking a product.

Option 2: Track specific inventory levels

Tracking inventory by exact quantity is a more precise and automated method that gives you full control over your stock. When you turn on the “Track inventory” toggle, you can enter the exact number of items available for each product or variant. Wix will then automatically adjust those numbers as orders are placed, keeping your inventory accurate without needing manual updates.

This method is ideal for businesses with a larger product catalog or steady sales, where knowing exactly what’s in stock at all times is important. To set it up, follow these steps:

• First, turn on the “Track inventory” toggle in the Inventory & Shipping section of the product editor to enable automatic tracking.
• Then, enter the starting stock quantity for the product based on your current inventory.

• If the product has variants (such as different sizes or colors), turn on the “Manage pricing and inventory for each product variant” toggle. This will allow you to enter stock levels separately for each version.

• Once live, Wix will automatically reduce inventory as each sale is made, helping you stay updated in real time.

Step 3: Update the inventory level

Once you've chosen how to manage products on Wix inventory, keeping stock levels accurate is key. Wix lets you update inventory directly from the Inventory tab in your site’s dashboard. Whether you're updating a single item or making changes in bulk, the process is simple and flexible.

When you restock or adjust inventory for a specific item, this is how to update Wix inventory for a single product:

• From your Inventory dashboard, scroll through your product list and click on the item you want to update.
• If inventory tracking is turned on for that product, update the stock by entering the new quantity directly.
• Otherwise, if you're not tracking inventory, simply adjust the availability by selecting “In Stock” or “Out of Stock” from the Quantity dropdown.

To update inventory for multiple products at once:

• From the Inventory dashboard, select the checkboxes next to the products or variants you want to update. You can’t update tracked and untracked products at the same time.
• Then, click Update Inventory.

• Finally, decide how you want to update the stock:
  • Increase by amount: Add a specific number of units to all selected products (e.g. add 10 to each).
  • Reduce by amount: Subtract a specific number of units (e.g. remove 5 from each).
  • Set a new quantity: Replace current inventory with a new stock number (e.g. set all to 10 units).

Step 4: Decide what triggers for inventory levels to update

When you're tracking specific inventory levels, Wix automatically updates stock as customers place orders. However, you can control exactly when that update happens, either when the order is placed or when payment is received.

From your Wix dashboard, go to Settings > Store Products & Inventory Settings in your site's dashboard.

Under Update store inventory, select one of the following options:

• Only after the order is paid: Inventory is reduced only after you receive payment. This can help prevent inaccurate stock adjustments if a customer abandons checkout or payment fails. However, keep in mind that with some payment providers, payment confirmation may take a few days.
• When the order is placed: Inventory is updated immediately after the customer completes checkout. This helps reserve stock right away and can reduce the risk of overselling for fast-moving products.

Step 5: View Wix inventory reports

Once your inventory system is up and running, it’s a good idea to check in regularly using Wix inventory management reports. These reports provide a quick overview of your current stock levels, along with helpful details such as the total value of each product. It’s an easy way to stay on top of what’s available and how much your inventory is worth at any given time.

All you have to do is click on the “View Detailed Report” button at the top of the Wix inventory management dashboard:

By default, the inventory snapshot is set to the current day, so you’re always seeing up-to-date information.

Step 6: Manage inventory for multi-location (optional)

If you run both an online store and a physical shop (or multiple locations), Wix lets you manage inventory separately for each site directly from your dashboard. This is especially useful when you sell in brick‑and‑mortar locations using Wix POS Register.

First, you need to set up your locations. From your Wix dashboard, navigate to Settings > General > Business Info and click “Add a Second Location”.

Enter the address and name (optional), then enable the “This is an inventory location for my store” toggle.

After that, repeat this step to add each store, warehouse, or other location where you manage inventory.

From now on, you can choose which products you want to manage inventory for at each specific location. If a product has variants, you can also select which versions are stocked at that location. To do so, use the Location dropdown in the Wix inventory management dashboard to pick the location you want to manage.

During the initial setup of the POS Register, you'll be prompted to choose both the tablet's assigned location and the inventory location it will use. You can return to the Business Info section on the tablet at any time to make changes. The selected location determines which products appear in the POS, only items stocked at that location will be available for sale on the tablet.

5 Best Wix Inventory Management Apps & Integrations

Wix inventory management is powerful on its own, especially when using the built-in features in Wix Stores. But depending on your business size, sales channels, or operational complexity, you might need more specialized tools to keep everything in sync. That’s where integrations come in, helping you expand, automate, and scale your inventory workflow.

Based on our testing and experience, here are the top 5 best Wix integrations for managing inventory effectively:

1. Wix Stores

Pricing: Free to install.

Wix Stores is the foundation of all Wix inventory management. It gives you essential tools to track stock levels, manage variants, set low-stock alerts, and view inventory reports – all from your site’s dashboard. For many small and medium-sized stores, it’s a complete solution that doesn’t require extra software.

Note: If you need a guide on how to use Wix Stores for Wix inventory management, we’ve outlined the full step-by-step guide in the previous section.

Key features:

• Dozens of advanced eCommerce widgets that can be used as-is or customized to match your brand.
• Easily integrate with dropshipping providers that handle inventory and fulfillment for you.
• Let customers pay using credit cards, PayPal, Apple Pay, Buy Now Pay Later, and more.
• Offer global pricing, real-time shipping rates, and automatic tax calculations for international customers.
• Sync your inventory and sales across your online store, in-person POS, and external platforms like eBay and Amazon.

2. LitCommerce

Pricing: $0 – $55.20/month (when billed annually).

If you’re selling across platforms like Etsy, Amazon, or eBay, syncing inventory manually can become a hassle. LitCommerce simplifies multichannel inventory syncing by automatically updating stock across all your sales channels. It’s especially helpful for sellers managing both Wix and external marketplaces.

Key features:

• Connect with multiple sales channels (Etsy, eBay, Amazon, TikTok Shop, Walmart, Google, Facebook, and more) to manage inventory, prices, and orders all in one place.
• Use a powerful bulk-listing tool with spreadsheet-style editing and customizable templates to speed up product listing.
• Benefit from an integrated order flow that pulls in orders from all connected channels and updates inventory automatically after each sale.
• Enable real-time sync across all platforms to ensure inventory levels, prices, and order statuses stay consistent.

3. Craftybase

Pricing: $20 – $99/month (when paid annually) with a 14-day free trial.

For handmade businesses, makers, and small batch sellers, managing inventory goes beyond just tracking product quantities. Craftybase is an inventory and manufacturing management tool built specifically for makers. When integrated with Wix, it helps you track raw materials, calculate product costs, and manage production workflows alongside your sales data.

Key features:

• Track raw materials and components to monitor what goes into each product and how much stock you have on hand.
• Calculate real product costs by factoring in materials, labor, and overhead, helping you price more accurately.
• Manage production workflows with tools that let you track batches, recipes, and manufacturing runs.
• Integrate sales and inventory from your Wix store to keep everything in sync, from materials to finished goods.

4. SKU IQ Inventory Sync

Pricing: $35 – $279/month (paid annually) with a 14-day free trial package.

For those running both a physical store and a Wix eCommerce site, keeping online and in-store inventory aligned is crucial. SKU IQ Inventory Sync bridges this gap by syncing data between your Wix store and POS systems in real time, reducing the risk of overselling or mismatched availability.

Key features:

• Keep all your inventory data in sync and manage your retail platforms from a single interface.
• Access combined cross-platform analytics to help you make smarter, data-driven decisions.
• Receive a free setup consultation with a sync expert to get started smoothly.
• Integrates with most popular POS systems, including Clover, Square, and Lightspeed.

5. Multi-Store Inventory Sync

Pricing: $6.50/month (when paid annually) with a 7-day free trial package.

Last but not least on the list is the Multi-Store Inventory Sync app. This tool keeps stock levels consistent by syncing inventory updates between connected stores. It’s a practical solution for businesses with multiple storefronts that need centralized inventory control.

Key features:

• Sync inventory in real time between multiple Wix stores to maintain consistent stock levels across all locations.
• Manage multiple stores more efficiently by centralizing and automating inventory updates.
• Establish a secure connection with two-sided authorization to ensure safe data syncing between accounts.
• Sync the full product catalog from both parent and child stores, including all variants and stock quantities.

After all, the default Wix inventory management tools work well for most small to medium-sized stores, especially if you're selling through a single channel. But if you manage multiple sales platforms, run a physical store alongside your Wix site, or need more advanced features, these apps can make a big difference. They’re ideal for merchants looking to streamline operations and scale their inventory management as the business grows.

Wix Inventory Management: FAQs

Conclusion

Overall, Wix inventory management gives you everything you need to stay on top of your stock, from tracking quantities and managing variants to updating inventory in real time. Even if you want to enhance the functionality, there are trusted apps and integrations that let you expand your setup and manage more complex operations with ease.

And if you're planning to move your store to Wix or need help getting set up, our Wix migration service is here to support you. Our LitExtension experts will transfer all of your store data from the source store to Wix accurately, with utmost security. This way, you can focus on selling and growing your store on Wix.

We also prepared a list of blog posts to help you grow on Wix and a Facebook community group for exchanging ideas. Check them out now!